Note that this index does not contain lists of births from New York City. New York City is considered to be an entirely separate vital records jurisdiction from the rest of New York state, and consequently the city has its own birth, marriage, and death indices. However, a small number of NYC birth listings are found scattered throughout this index, either because the births happened in towns that were previously independent before the consolidation of the city in for example, a pre birth in a place like Canarsie [Brooklyn] or Flushing [Queens] might be listed here or because there was a late birth registration.

But more on that later this year. Also note that births that took place in the cities of Albany, Buffalo, and Yonkers are not included until about or ; those three cities did not initially participate in the statewide registration of births and kept their own records. The state apparently got lazy and re-used the same certificate number on both the original birth certificates and the amended certificates, which tie together the old name and the new name.

This record set is only the index to New York State birth records.

In New York State although not New York City , a birth certificate of a person who is known to be deceased and which is more than 75 years old is considered to be open and available to the public. Alternately, you can also try ordering a copy from the exact city clerk or town clerk where the birth took place.

Program Operations Manual System (POMS)

This may be a lot faster than dealing with Albany, but some towns might only provide a typed extract of the information on the certificate, instead of a photocopy version. Your best bet is to try calling the town clerk first and see if they can help you. Otherwise, send the request to Albany, but be prepared to wait up to eight months. A few of you might have noticed that commercial genealogy behemoth Ancestry.

Index to New York State Births (Outside of New York City), | Reclaim The Records

However, their image copies of these public records are, as usual, hidden behind their very expensive paywall. In comparison, all data that we at Reclaim The Records ever win or acquire is always published for free, explicitly in the public domain, and is even downloadable. As a rule, Ancestry refuses to give any credit for records sets that Reclaim The Records has targeted, acquired, and published over the past few years, even though we always share our data freely.

That whole sketchy situation is the subject of an ongoing lawsuit of ours in the Supreme Court of New York, Albany County, and you can read more about it in one of our previous newsletters. Dave and his team are actually helping us with four different Freedom of Information lawsuits at the moment, two of which will be launching in the next month — including our first-ever FOIA lawsuit against a federal agency.

Vital Statistics

So exciting! You might be wondering: gee, those Reclaim The Records folks have now put the New York State birth index online and they recently got the New York State death index online, too. What about the New York State marriage index? Record Type: Birth Records. Record Physical Format: Microfiche. Number of Records Estimated : Unknown, but likely several million.

Me: I read you loud and clear. Our EIN is Okay, I found a name, now what?

So, who really freed these records? Stay tuned.

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Paperwork and Court Filings. Get the latest news! Sign up for our free e-mail newsletter Join 6, others, stay updated on our work by subscribing to our free newsletter. Please choose one. The following resources also contain detailed information on vital records in each of the boroughs of New York City, particularly when looking for records in the early s and before:.


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In general, researchers can find vital records from the following time periods at the Municipal Archives:. To retrieve a copy of a certificate, the most important piece of information a researcher should have is the certificate number. Certificate numbers can be found by locating the name of the individual in a vital records index. Once the certificate number has been found, there are a number of ways to obtain a birth, marriage, or death certificate. Of course, researchers can head down to the Municipal Archives in person to locate the vital certificate themselves.

Vital certificates that are still at the Department of Health can be accessed, but not by everyone. Individuals with one of the following relationships to the subject of the certificate can obtain copies of birth records from DOHMH with proof of death :. Individuals with one of the following relationships to the subject of the certificate can obtain copies of death records from DOHMH:. While you may be able to order a certificate online with DOHMH , researchers may want to make the request in person to avoid any complications due to the rollout of these new rules.

If you're seeking a birth, marriage, or death record for an ancestor in one of those locations before , click the name of each municipality for tips on finding records before These records are only available to the public after a certain period of time, which varies depending on the record and the researcher's relation to the person of interest. Those seeking New York birth certificates should begin with State's index to all birth certificates from These repositories still have this index, but for most it will be far easier to access online.

New York City Dept. of Health and Mental Hygiene

Click here to search the index on Ancestry. Again, these indexes do not cover several notable locations. See the New York City section of this guide for more information. Click the name of each municipality to find out about obtaining vital records for your ancestors in these cities.

Once you have found the birth certificate number, you're ready to request a copy. Marriage indexes are available to researchers on microfiche at the eleven repositories listed above. In some cases, marriage records can be located at the county level. See the New York Family History Research Guide and Gazetteer for a list of the exact years and counties covered in this collection, as well as other online marriage collections. New York City marriage records have always been kept completely separate from vital records of other locations in New York State.

Once you have found the marriage certificate number, you're ready to request a copy.


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  3. How to Get a Copy of Your New York City Birth Certificate.
  4. To find a death certificate, researchers should begin by searching New York State's index to all deaths beginning in Death indexes are made available after 50 years. The images in these collections are not searchable, but they are easy to browse by year, though the image quality of some years makes it difficult to read certain images. New York City death records have always been kept completely separate from vital records of other locations in New York State. Once you have found the death certificate number, you're ready to request a copy.

    New York City now allows for "gender neutral" on IDs, birth certificates

    Once you have retrieved information about the record you are seeking, you can obtain a copy of the vital record certificate by contacting either:. Birth certificates can be requested after 75 years if the person whose name is on the birth certificate is known to be deceased.

    Frequently Asked Questions (FAQs)